The QuickBooks Audit trail and why removing it could be helpful

Brandon, MB, Canada, 9th May 2022, King NewsWire, The audit trail provides a log of each accounting transaction and denotes any additions, deletions or modifications affecting the integrity of the transaction. 

The audit trail is a security-relevant chronological record, set of records, and/or destination and source of records that provide documentary evidence of the sequence of activities that have affected at any time a specific operation, procedure, or event.

The tool captures every transaction from the time it is initially entered into QuickBooks, and tracks changes to the original entry, including transaction type, date, account, vendor/customer name, transaction amount, quantity, and price. The Audit Trail also reveals the User ID under which the entry, deletion or modification was made. 

For an audit trail to be effective it should only be accessed by someone with full access to the system, it cannot be altered, disabled or deleted, the information included should be usable and reliable and must include the date of the transaction, the name of the user that executed the transaction, the type of transaction or event, the name of the customer or supplier related and if a change has been made, all information of the original transaction.

The Audit trail also allows accountants and bookkeepers to track users who made changes to transactions and other details such as amounts and the like. 

As the number of transactions increase in a data file, the audit trail grows by a factor of 2, thereby increasing the size of a QuickBooks data file, and slowing QuickBooks down considerably. Removing the audit trail brings down the file size of a data file and speeds up QuickBooks. Deleting the audit trail helps to reduce the size of the file, to delete the summary of the deleted summary of transactions and details report, limit and customize the information that is provided to agencies like IRS or CRA and enhance the speed of QuickBooks.

The QuickBooks Audit Trail Removal Service is a service to remove the audit trail from a QuickBooks data file. This will reduce the files size of the data file by as much as 30 to 50 percent and considerably speed up the data file.  This service will also delete entries in the Deleted Transactions Summary and Detail reports.

For more information on this service, visit

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