The several approaches to addressing corrupt QuickBooks files
A corrupt QuickBooks file can cause severe damage if it is connected to any outside reporting programs.
If the programs use automatic sync managers to connect to QuickBooks, users could encounter incorrect reporting in those programs or even a failure in the sync process itself. Data corruption can most commonly be fixed by using tools provided within the QuickBooks Software program, however, be advised that fixing the corruption without reducing the size of your data file means this problem will return.
It is recommended to make separate back up or file copies of the data file before verifying or rebuilding to protect you against permanent loss of your data.
Running the QuickBooks ‘Verify Data’ function confirms the corruption in QuickBooks and recommends a ‘Rebuild Data.’
The QuickBooks ‘Rebuild Data’ function essentially pulls all of the data in the file apart and reassembles it in the correct order.
Running the QuickBooks ‘Verify Data’ function again tests the file by running the reports that were showing errors to see if they have been fixed.
According to Intuit standards, if a file size exceeds 200MB for QuickBooks Pro or Premier or 450MB for QuickBooks Enterprise, it must be reduced. This can be done by using “File Condense” functionality which creates Journal Entries that summarize the monthly activity before a client selected dividing date; and removes all transaction before a certain date. While more effective than the previous, this method takes longer to perform because it requires entry of Opening Balance and Outstanding AP, AR and Banking once complete.
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